Terms & Conditions

E & M Event Management Ltd agrees to provide event planning and/or management services as outlined in the agreed proposal, which may include planning & coordination, venue sourcing, supplier sourcing and management, design and styling, guest management (where applicable), and event-day coordination. The exact scope of services shall be defined in the proposal accepted by the Client and the accompanying client agreement.

• —All bookings shall be considered provisional until: (a) a signed copy of the client agreement is received; and (b) the non-refundable booking fee set out in the accepted proposal is paid in accordance with Clause 3.
• —Provisional bookings will be held for 5 working days only unless otherwise agreed in writing. After this period, the date may be released without notice.
• —E & M Event Management Ltd reserves the right to decline or withdraw a provisional booking if confirmation requirements are not met.

• —The total investment and the schedule of payments are as set out in the accepted proposal. Unless that proposal states otherwise, a non-refundable booking fee of 10% of the total fee is payable to secure the date.
• —The remaining balance is payable in line with the instalments set out in the accepted proposal, and must be cleared no later than 14 days before the event date.
• —Prices stated in the proposal may be amended where errors or omissions occur, or where changes arise beyond the reasonable control of E & M Event Management Ltd. Any such amendments will be discussed and agreed in writing.
• —Any invoice queries must be raised in writing within 10 working days of receipt. Failure to do so will render the invoice payable on the due date.
• —Additional Expenses — any additional services, changes, or costs not included in the original proposal will be agreed with the Client in advance and invoiced separately.
• —Payment Methods: Bank Transfer (details provided on the invoice); Cheque payable to E & M Event Management Ltd.

• —The booking fee is non-refundable in all circumstances.
• —If the Client cancels the event, reduces the scope of services, or shortens the event duration after the booking fee has been paid, any further sums already paid will be refunded to the Client less: (a) the value of work already completed by E & M Event Management Ltd; and (b) any costs already committed to third-party suppliers on the Client's behalf.
• —All cancellations and reductions in scope must be submitted in writing and will take effect from the date of receipt.
• —Postponement — Postponement to a new date within 130 days of the original event date will carry all payments made to E & M Event Management Ltd as credit against the rescheduled event, subject to supplier availability. Postponement beyond 130 days is treated as a cancellation under the clause above. Additional costs incurred as a result of postponement may apply.
• —Company right to cancel — E & M Event Management Ltd reserves the right to cancel this Agreement if the scope of the event changes by more than 40% from the original agreement, in which case any sums paid (less work completed and supplier costs committed) will be refunded.

E & M Event Management Ltd shall not be liable for loss, damage, delay or expenses except where caused by negligence or breach of contract. Some activities may involve inherent risk; the Client may be required to ensure guests sign waivers where applicable. E & M Event Management Ltd holds Public Liability Insurance cover of £5,000,000.

E & M Event Management Ltd shall not be liable for any failure or delay in performance caused by events beyond its reasonable control, including but not limited to natural disasters, strikes, war, fire, and equipment failure, and shall be entitled to a reasonable extension of time to perform its obligations.

If any provision of these Terms & Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed and the remainder shall continue in full force and effect as if these Terms & Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.

These Terms & Conditions shall be governed by and construed in accordance with the laws of England and Wales, and both parties submit to the exclusive jurisdiction of the English courts.

These Terms & Conditions are read alongside, and are incorporated by reference into, the individual client agreement signed for your event. In the event of any conflict between these Terms and your signed client agreement, the signed client agreement prevails.

The signed client agreement, together with the accepted proposal and these Terms & Conditions, constitutes the entire agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings or proposals, oral or written. Any amendments must be made in writing and signed by both parties.